Built And Helped Steer For A Supplier To Government Contractors

Bid Intelligence From Government Bid Data

The government publishes every job and every winning price. This business just could not use any of it. Now one web tool finds the jobs, reads the plans and shows what has won before, every morning.

PLAN SHEET
Product CountRead
ItemPay ItemQty
Product A
Product B
What WinsPrice Range
Sharp25th
Typical50th
High75th
1234 Expected Bidders
Plans in, answer out: find the products, count them, price them, name the likely bidders.
01

The Day Before

This business supplies products to the contractors who bid on government road jobs. To win a contractor's order, it has to quote the right price for the right job, fast. Its week went like this:

  • Is there anything for us this week?Someone checked the public job lists by hand and downloaded what looked relevant.
  • How many do they need?Someone read through hundreds of drawing pages to count the products by hand.
  • What did it go for last time?The results were public, but they sat in PDFs. They were retyped when someone had time, or never kept.
  • What should we charge?Prices came from memory, without knowing what winning bids had paid.
02

What We Found

In the Diagnose we followed one job from the public notice to the finished quote and wrote down who did what.

The data was never the problem. Everything this business needed was public: the job lists, the plans, the results of every past bid. It was just scattered across websites and PDFs, so using it took hours of reading and retyping. And it could be read the same way every time: every plan carries a table on the drawing listing the products, and every result sheet lists each item, quantity and price from every bidder.

We told the business what to fix first and what to leave alone (people stay in charge of every price), and gave a fixed price.

03

The Fix

One web tool that does the reading so people can do the pricing. Every morning it pulls in the public records on its own, finds the jobs that fit, reads their plans, files every new result and has a price range ready for each item before the team starts quoting. A person approves the steps that matter, and nothing is priced without them.

Four public sources that used to sit apart now feed one tool, and connecting them shows what none of them shows alone.
04

What It Does Now

01

The Jobs Come To You

BeforeSomeone checked the public job lists by hand and hoped nothing slipped past.

NowEvery morning the tool checks every advertised job and marks the ones that fit. In the regions where the business works, it also reads the government's list of planned projects and flags the ones likely to fit, before they are ever advertised.

1PlannedThe government's list of planned work
★Flagged: Likely FitThe tool spots it here
3AdvertisedThe job goes public
4Bid DayThe letting
The Business Knows
Everyone Else Knows
The business sees a likely job at the planning stage. Everyone else sees it on the day it is advertised.
02

Plans Read The Same Way Every Time

BeforeCounting products meant reading hundreds of drawing pages by hand, and a missed line meant a wrong quote.

NowThe tool reads the product table on each plan in five fixed steps, in the same order every time, and a person confirms the columns first. It scores every sheet, and when a read looks thin it raises an alarm instead of handing over a count that only looks complete.

Product Data TableIllustrative Sheet
Approved ✓
Item
Pay Item
Type
Qty
AType A
BType B
A
AType A
LegendA━━━B━━
General Notes
  1. 1
    Confirm The ColumnsA person approves which column is which.
    Human Check ✓
  2. 2
    Extract Rows As PrintedCopied exactly. No guessing, no tidying.
  3. 3
    Decode Product CodesShort codes become real products.
  4. 4
    Use The Legend Only To Fill BlanksNever to overwrite what the table says.
  5. 5
    Read The NotesThe fine print that changes the count.
Five steps, in the same order on every plan. The table on the drawing always wins.
03

Every Past Result, Filed

BeforeResults came out as PDFs and were retyped when someone had time, or lost.

NowEach result sheet is read and filed as clean rows: every item, quantity and unit price from every bidder. The lowest bid and the company that actually got the job are kept apart, because they are not always the same.

2 2ND LOWEST 1 LOWEST BID NOTAWARDED 3 3RD AWARDED
The lowest bid and the awarded bid are kept apart, so the record shows who really got the job.
04

A Price Range From What Actually Won

BeforeEvery quote started from memory.

NowFor each item, the tool pulls the past winning prices, then keeps only the ones that compare: same area, similar contract length and quantity, from the last 24 months. It shows three numbers: Sharp, Typical and High. When there are too few comparable prices, it says so and advises getting a quote instead of guessing. The finished quote exports as a sheet the contractors' estimating software imports.

Winning prices from public bid records, one row per item of work, with how many contracts stand behind each price1Typical Winning PricePer Item Of Work2Contracts Behind ItHow Much Evidence3Latest PriceAnd Its Quantity
Past winning prices for each item of work, with how many contracts stand behind each price.
05

Know Who You Are Up Against

BeforeThere was no view of who usually bids, who wins, or by how much.

NowFor each upcoming job, the tool lists the companies likely to bid, from the public list of who downloaded the plans, and ranks them by how often each one has followed through before. Every competitor has a record: how often they win, and how far behind they land when they lose.

Every Competitor, Scored
Winning Bid
Competitor
How Far They Lose By
Bids Placed
Jobs Won

Illustrative Shape · Real Values Come From Each Competitor's Record

05

What Changed For The Team

This web tool runs every morning for a business that sells into government work. Yours might read different documents or watch a different market. We start the same way: a Diagnose, then a plain answer on whether to build it, build it in phases, or not build.

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