Diagnose. Build. Run.
Every project starts with a Diagnose. We learn how your business runs, find what it needs, and write a plan. Then we build it at the price we agreed, tested on your real work. Then you run it with our guide, or we look after it on the Monthly Plan.
We Start With Your Business, Not The Software.
Anyone can get software now. What's hard is knowing what to build first and how to make it fit. That's the job. Sometimes the answer is don't build. We'll say so.
- FindWe find the step that wastes the most time, or data you already have but don't use.
- ChooseWe help you pick what to fix first and what to leave alone.
- BuildWe build it, test it on your real work and switch it on.
- FinishClear screens. No wasted steps. Nothing you don't need.
- ConnectYour people, tools and AI working together.
- New Ideas Worth Adding
- New Angles On Your Data
- Better Ways To Execute
- One Way Of Working
- How The Work Flows
- Numbers Nobody Sees
- Know-How In One Head
- 01Diagnose
Map How It Runs
- 02Build
Shaped Around Your Work
- 03Run
Your Team, Our Plan, Or Our Agents
Your work goes in. We find what's worth building and build it. You own the software, and you choose who runs it.
Who We Work With
Owners and founders who want the right fix, not a bigger toolbox. Any industry. A few clients at a time.
Owners Whose Business Outgrew Its Tools
Work spread across programs, done by hand or known by one person.
See What We've Built →Founders With A New Product Or Brand
An idea that needs a plan, a first build and an honest test.
See How Larger Builds Are Phased →Owners Ready To Try Something New
It runs fine but could do more. We test new ideas on your real work and keep what helps.
See How We Test Ideas →It's Slow Or Breaking
A tool you depend on needs fixing, not replacing. We start with a written check of what's there.
Start With Diagnose →What We Fix
Better tools, automation and AI, aimed at the part of your work that holds you back.
- 01
A Better Way To Work
We find an easier way to do the job, then build the tool for it.
- 02
Automation
We automate repeat work: forms that fill themselves, checks that flag problems, reports ready before you ask.
- 03
Quotes, Bids & Answers
We simplify the steps behind each one, so nothing is retyped.
- 04
A New Product Or Service
A build with a written plan and checks at every step.
- 05
Fix What's Running Now
We repair the tools you already use. First, a written check of the code, the data and who holds the keys.
Every project starts with a Diagnose that finds the right fix. If nothing is worth building, we say so.
What We've Built.
Two builds, shown in detail.
5 → 1Programs Replaced
By One System
A manufacturing business ran on five programs, retyping the same job in each. Now a job is entered once, and the quote, order and invoice fill in on their own.
- Quote typed in one program
- Order retyped in another
- Updates sent by email
- Totals kept in a spreadsheet
- Paperwork rebuilt as a PDF
- Job entered once
- Quote, order and invoice fill in on their own
- Payments matched in the same place
- Open quotes in one view
More Results & How We Counted
- Speed~35 HrsA month freed from retyping (our estimate, 2026)
- Less Dependence1 PlatformFive programs became one
- Follow-Up Visibility1 ViewEvery open quote and stalled project
- Made, Not Typed6 In 1Six kinds of paperwork, made from one place
How We Got 35 Hours: the client handles about 90 quotes and 20 orders a month (their real 2026 numbers). We saved a cautious 15 minutes on each quote and 40 on each order. That's our estimate, not a timed study.
5,272Past Bids Now Guide
Every Price
A supplier to government contractors used to dig through portals and hundreds of drawing pages by hand, then price from memory. Now the sources arrive on their own and every price is guided by past winners.
Read The Full Case Study →- Automation6 AMPublic records arrive on their own every morning
- Visibility15Sources in one workflow
- Intelligence5,272Past bids guiding each price
- Guidance1,130Public contracts to check quotes against
- Scale$7.61BTotal of the lowest bids on those jobs, as of Oct 22, 2026
How We Counted
How We Counted: every number here is a count from the firm's own records, as of Oct 22, 2026. We claim no time saving for this build. What it does: the day's bids arrive on their own, checked and priced against past winners, with no retyping.
Your problem won't match these exactly. The method is the same every time: Diagnose, Build, Run. Start With A Diagnose →
Build, Buy, Hire, Or HA5?
Four ways to get what the business needs, compared on what matters a year from now.
| Question | Built In-House With AI | Off-The-Shelf Software | Freelancer Or Agency | HA5 Studios |
|---|---|---|---|---|
| Who Catches Mistakes | Whoever notices, often a customer | Nobody checks it against your files | Depends who you hire | Tested on your past work, results shown before launch |
| Cost To Start | Looks free; costs your best person's hours | Setup fees | Varies, often hourly | $1,500 Diagnose, then a price set in it |
| Who Owns It | You, while the person who built it stays | The vendor. You rent access. | Usually you, if the contract says so | You: the software, data and tests, wherever it runs |
| Who Keeps It Running | The one person who built it | The vendor, on their schedule | Them, if still available | You, with our written guide, or us on the Monthly Plan |
| Where Your Data Lives | Often personal accounts | On the vendor's servers | Wherever they set it up | Accounts in your name, with backups to storage you own and a tested restore |
| Per-Seat Fees | AI tool subscriptions for each person | Every user, every month | Usually none | None. Running costs (hosting, cloud and AI) are billed to you directly |
| When The Tools Get Better | Whoever built it, if they have time | Vendor's roadmap | A new project, quoted separately | Updates and patches on the Monthly Plan; bigger changes quoted first |
Why Not Build It In-House With AI?
You can, and for a small tool you should.
You often know what you want. The hard part is how to build it: what one person needs, what a team needs, and what it takes once customers rely on it. We sharpen the idea, then follow a written plan for that kind of project. Each step passes its checks before the next one starts. So it's built right for its size.
What You Can Order
We look at what you need, then build it. You own it either way.
You
Choose
- What it is: A website that explains or sells, and can take payments. Or a web tool that does the work: for one person on their own computer, or for a team, customers, vendors and partners who sign in.
- Where it runs: It runs in accounts in your name from day one, and you pay its running costs directly. If you'd rather, we can host it for you.
We
Handle
- A Diagnose first. You get a plain answer: build it, build it in phases, or don't build.
- A price set in the Diagnose. Then the build, tested on your real work before it goes live.
- A handover period after launch: fixes, training and plain-language docs.
You
Keep
- All of it: the code, the database, the tests and a written guide in English or Spanish; your accounts were yours from the start.
- Run it yourself with our guide, or have us look after it on the Monthly Plan. It can start at launch.
What It Costs
Three steps, each priced before it starts, plus agents for parts of the work. The Diagnose fee comes off the build.
Diagnose
Credited to the build.
We map how your work runs today and where it loses time and money. It takes as long as the work needs. Then you get a written plan.
What's Included
- A map of the problem and the fix
- A clickable mockup of the step that hurts most (made-up data)
- A written plan and proposal: what we build, the tools, the steps, and a fixed price or an ongoing contract
- Agreed terms, with a mutual NDA, before you share anything
- A review of the software you already pay for
- A plain answer: build it, build it in phases, or don't build
- From you: a few short sessions with your team
If there's no build worth paying for, we say so. You keep the map.
Start With DiagnoseBuild
A fixed price or an ongoing contract, set by your project's scope and our agreement. Larger builds come in phases.
A fixed price is paid in three parts: 40% to start, 40% when it's proven on your real work, 20% at sign-off. A smaller build is paid in two halves instead. An ongoing contract is a monthly fee.
At handover you get all of it, in the format you choose.
What's Included
- A website, or a web tool for one person, your team or the people you work with
- Connected to the tools you keep
- Your records moved over and checked
- Old and new side by side until the numbers match
- 30 days of fixes, training and plain-language docs (60 for larger builds)
- Anything new is quoted in writing before we do it.
- From you: one person to sign off each step
If it fails the agreed test on your real data, you can stop and owe nothing more.
Run
A month for the Monthly Plan, flat. No per-seat fees.
Run it yourself with our written guide, or we look after it on the Monthly Plan from launch. The tool is always yours.
What's Included
- Monitoring and backups
- Updates and security patches
- Small changes, up to 2 hours each
- Replies by the next business day
- 30 days' notice to cancel
Running costs (hosting, AI and cloud bills) are billed to you directly, unless we host it for you.
Never locked in: you can take it over any time.
Agents That Run Parts Of The Work
A month per workflow, when we run it. Or own it: built into your tool at a fixed price.
Already have the tools? Ask us in your Diagnose.
Why Monthly, And Not Just Own It?
You can own it. We run it for teams that would rather not watch it: we read its log and fix it when something it connects to changes. You can switch to owning it, or stop, with 30 days' notice.
An agent takes on a workflow your team runs by hand. It does the steps, prepares what your staff need (drafts, updates, lists, reports) and asks before it acts.
Own it. We build it into your tool for a fixed price. It runs on your own AI account, and your team watches it with our written guide.
We run it. We watch it each day, fix it when your tools or AI models change, and keep its AI bill capped.
What's Included
- One workflow per agent, scoped in writing first
- Its settings, instructions and logs stay yours
- A daily report, or only when needed
- Every action logged, with who approved it
AI use is billed to you directly, at cost. 30 days' notice to cancel.
It asks first: a person on your team confirms anything it sends or changes.
Estimate Your Time Back
Use your own numbers. Hours you expect to save per week × loaded hourly cost × 52 is a rough yearly value. Add what you pay each month for software that only partly fits, if the new system would replace it. Set the total against the build price. If you choose the Monthly Plan, take its fee off first.
Loaded hourly cost means pay plus taxes and benefits. In your Diagnose, we map the step we'd fix, so you can judge your numbers before you commit.
How We Start
How We Start · 5 Steps
- 01Intro Call · 30 Minutes, Free
You tell us about your business and the problem or idea. We tell you honestly if we're a fit.
- 02Agreement & Terms
A short Diagnose agreement with its terms: a mutual NDA, what's covered, and the other clauses. The Diagnose starts once it's signed and the $1,500 fee is paid.
- 03Your Questions
A written set of questions: how the work runs, the files you use, what a win looks like.
- 04Review & Follow-Up
We review your answers and come back with more questions, or a call with your team.
- 05The Answer, Presented
We walk you through it: a written plan with its price and running costs, or a plain 'don't build'.
